LAST UPDATED: 24 May 2018
“Personal Information” is information that identifies you, or by which you could be identifiable, or which relates to you as an individual.
We collect a set of Personal Information from you (or your employer or the organisation you work for) in order to provide the Services, including your name, company and email address. If you do not provide the information requested we may not be able to provide the Services to you. We may also collect further information in the course of providing the Services, some of it being Personal Information, in a variety of ways, including:
We may collect any of the above information in order to, or in the course of, providing the Services to you.
Whether or not we provide Services to you, we may collect Personal Information about you to create a profile of you on the BoardEx database. All the information comprising BoardEx profiles is obtained by us or our affiliates from public sources.
We may also collect or create your relationship preferences by way of our relationship mapping services, which are the connections that you or we identify you as having with individuals listed within the Services (e.g. former colleagues, clients, or profiles on the BoardEx database). Your relationship preferences are visible only to you and other users of the Services within your organisation, subject to any controls set by your organisation. We do not use your relationship preferences other than to customise the Services for you and your colleagues within your organisation. We are data processors of the Personal Information you send to us, and the Personal Information we aggregate by way of relationship preferences, when we provide these relationship mapping services.
We use Personal Information to provide the Services, and that may include one or more of the following activities:
If we create a profile for you on the BoardEx database, our purpose is to make that profile available to subscribers of the Services to view.
We share Personal Information with our affiliates to perform the activities set forth above.
We must have a lawful basis on which to process your Personal Information. If you use the Services in a personal capacity, or as a sole trader or partner of an unincorporated organisation, we process your Personal Information where necessary to comply with our contract to provide the Services to you. In all other cases we process your Personal Information on the basis that it is in our legitimate interests, and in the legitimate interests of your employer or the organisation you work for, to process your Personal Information in order to provide the Services and to carry out the activities referred to above, including, if applicable, creating a profile on the BoardEx database.
We may in addition, and on occasion, be required to process your Personal Information in order to comply with a legal obligation, or on the lawful basis of protecting and enforcing our rights.
Your Personal Information may be disclosed:
We ensure that all third party service providers who process Personal Information on our behalf do not make any use of Personal Information except in the course of providing their services to us.
We also may use and disclose your Personal Information to supervisory and/or other authorities as we believe to be necessary or appropriate: (a) under applicable law, which may include laws outside your country of residence; (b) to respond to requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities, which may include such authorities outside your country of residence; (c) to enforce our terms and conditions; and (d) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others.
We may transfer your Personal Information outside the EEA in the following circumstances:
All transfers of Personal Information outside the EEA are carried out under contracts which contain appropriate restrictions and safeguards. In the case of our group companies which are themselves controllers of the Personal Information they share, because they make certain uses of the Personal Information as described in the section 'How we use Personal Information' above, we include the standard data protection clauses approved for this purpose by the European Commission in its decision 2004/915/EU, which may be accessed via this link: http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32004D0915. In the case of third party data processors (including group companies) who process Personal Information under our complete control we include the standard data protection clauses approved for this purpose by the European Commission in its decision 2010/87/EU, which may be accessed via this link: http://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32010D0087. If any US data processor is self certified under US/EU Privacy Shield (https://www.privacyshield.gov/welcome) we rely on that certification in place of the standard clauses.
In particular, we are not responsible for the information collection, use, disclosure or security policies or practices of other organisations, such as Facebook, Apple, Google, Microsoft, or any other app developer, social media platform, operating system or wireless service provider or device manufacturer, including with respect to any Personal Information you disclose to other organisations through or in connection with the App.
We use appropriate organisational, technical and administrative measures designed to protect Personal Information within our organisation. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. Please also be aware that we may use third-party cloud service providers that provide hosting, data storage and other services. These service providers apply security measures that we consider adequate for the protection of information within their systems, taking into account the nature of the Personal Information they process.
If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below.
If at any time you no longer want to receive marketing-related emails from us, you may opt out by following the instructions contained in each such email or by contacting us at HelpDesk@BoardEx.com. We will comply with your request as soon as reasonably practicable. Please note that if you opt out of receiving marketing messages we may still send you important administrative messages concerning the Services.
You have the following rights under data protection legislation. If you have any questions about your rights, or you wish to exercise any rights, please email us at Privacy@BoardEx.com.
Information Access: You have the right to access and receive a copy of the Personal Information we hold about you, including details and purposes of the processing, those to whom your Personal Information is disclosed, and other information that we are obliged to give you about our processing. If you wish to access any of your Personal Information please contact us giving details of the information you require.
Information accuracy: We have an obligation to keep the Personal Information we hold accurate and up to date. We encourage you to notify us as soon as possible in the event of any change to your Personal Information. If you would like to correct and/or update the Personal Information we hold in relation to you as an account holder for the Services, you may do so by logging into your account, or contacting us at the email address above. If you would like to correct or update the information that we hold about you in our BoardEx database please contact us as above, making clear what Personal Information you would like to have changed. We will make any corrections or updates that come to our attention and which we have confirmed to be accurate.
Information Erasure: You have the right to ask that we erase your Personal Information (the 'right to be forgotten') in certain limited circumstances. We will let you know if any of those circumstances apply on request.
Restriction on processing: You have the right to restrict us from processing your Personal Information if:
Information Portability: In certain limited cases you may have the right to require us to transfer the Personal Information we hold about you to a third party in machine-readable format. Please contact us to find out whether your right applies.
Right to object: If at any point we process your Personal Information on the basis of our legitimate interests, or on the basis that it is in the public interest, you have the right to object to that processing. In any event, you have the right to request that we do not use your Personal Information for any direct marketing purposes.
Automated decision-making: Finally, you have the right not to be subject to a decision based solely on automated decision-making that has significant prejudicial effect on you. We do not take any such decisions on this basis.
The Services are not provided for or directed to individuals under the age of eighteen (18). We do not knowingly collect Personal Information from such individuals, and we request that they do not provide Personal Information through the Services or otherwise.
We ask that you do not send us, and you do not disclose, any sensitive Personal Information (i.e. information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, sex life or sexual preferences, or trade union membership) on or through the Services or otherwise to us. We do not knowingly process any sensitive information unless that information has been clearly and demonstrably made public by you, in which case it may appear in a profile, if applicable, on the BoardEx database.
If you have any questions, please contact us by email at HelpDesk@BoardEx.com or by phone at:
020 7160 9610 (U.K.)
Because email communications are not always secure, please do not include credit card or other valuable information in your emails to us.